One of medical experts’ main complaints is that they are often provided with a set of medical records which is uncollated, un-indexed and disorganised. Generally, this is because these are forwarded onto them in the exact same order as the medical centre disclosed them.
Whilst some medical practices are good at keeping records in a clear chronological order, many are not, and forwarding medical records to medical experts in the same order they are received, without advanced collation or analysis, can result in the medical expert spending a lot of unnecessary and additional time in sorting through and considering the records.
Whilst some experts are prepared to collate the records into a more manageable format themselves, many simply do not have the time to do this and are not prepared to accept instruction unless records are professional collated beforehand.
If medical records have not been professionally collated and indexed the risk is that a key record may be overlooked and an inaccurate medical report produced.
An easy and simple way to overcome this potential risk is to ensure that the medical expert is sent a clearly organised set of indexed medical records and a full chronology/analysis of the medical records, along with their instruction letter.
There are many legal services agencies, such as DMR Collation, who offer a professional medical record collation and analysis service.
The fees of a collation and analysis service are recoverable on an agency basis. This allows law firms to bill profit costs for the work completed by the collation and analysis service. This means that, not only are records collated professionally and chronologies prepared by qualified nurses, but that the instructing law firm can recover profit costs on the work completed by that agency.
By ensuring this type of service is used, any missing medical records will be identified and obtained before instruction. All relevant records will be referred to in the chronology, ensuring that the medical expert is aware of all relevant facts when preparing their report and nothing is missed.
Because the medical records will be clearly organised, easily navigable, scanned and referenced, this means that the medical expert will be able to easily locate and review the medical records and can refer to specific page references in their report.
Many agencies, such as DMR Collation, produce an electronic version of the medical records as part of their collation service which can have links inserted with bookmarks to make the document easily navigational. These electronic versions are often preferred by medical experts. They also eliminate the photocopying, admin and postage costs associated in providing paper copy medical records.
DMR Collation use an electronic bates numbering system which ensures that all page references are presented neatly with no missed pages and the page referencing does not obscure any document data. They also use a unique page referencing system which ensures that page numbers are original and not repeated and updating medical records can easily be added at a later date, without the need for extra sections.